How frequently do you suppose your dealership uses a title notary per week?
Consider this. You already know that there is a tone of paperwork involved with car transactions, so a auto title transfer notary may be more helpful than you think. Along with vehicle titles, you also need to sign a number of additional documents depending on the sale, including out-of-state purchase forms, rectification letters, and numerous other agreements. Most states have notary requirements, albeit some are more stringent than others.
The main advantage of having many title transfer notaries is that you may avoid lengthy deliveries and use your runner for more crucial tasks like bank or auction errands. When staff are preoccupied with other clients, ill, or even on vacation and you need to come up with a backup plan, you can have problems if you only have one person with a seal.
Have you ever had to delay a vehicle delivery because you lacked an internal title notary or your sole notary was gone to lunch?
Did you simply send the vehicle in the hopes that it would later be notarized? Being truthful is important, but you also need to bear in mind that notary compliance is serious business. Like many other things in the auto industry, breaking the law could have serious repercussions.
It’s against the law and risky to notarize documents with the signer absent. The American Association of Notaries states that “the signer MUST personally appear before the notary because there is no other way to confirm the identity of the signer and that she is signing freely and willingly.” If you disregard that obvious rule, you risk losing your notary credentials and incurring hefty fines. To prevent any misbehavior, ensure that your dealership notaries are up to date on their training.
How to enroll your staff in this priceless training may be learned more about from the Oregon title transfer notary as well as the National Notary Association. By organizing the time to leave the dealership to obtain your stamps in advance, you will spare your team the hassle and free up more time that they could be using to sell more cars.